Voucher Entry System (VES)

As more and more companies turn to taxi services for proven cost reductions on short haul staff transportation, the taxi company's management of charge accounts and the subsequent charge slip data-entry develops into a challenge. The Voucher Entry System (VES) is designed with the goal of increasing the throughput and efficiency of a taxi company's data-entry process, thereby returning control and profits back to their business.

To accomplish this goal VES:

1. Makes data entry "key-stroke friendly".
2. Provides the data-entry clerk with clear, well summarized financial information for quick and easy "double checks" on information entered.
3. Works with the natural flow of information in the business making the sorting of slips for data-entry obsolete.
4. Requires one single entry of each voucher - automatically sorts and compiles required details for invoicing clients and for paying specific drivers by trip.

VES brings automatic control in the following areas:

Customer Accounts

• Automatically sorts charge slips into individual invoices for each client.
• Integrates to your existing Accounts Receivable system. *
• Automatic GST exemptions as required.
• Detailed reports for customer transactions available.
• Easily created account specific, electronic copies of trip details for delivery to clients.

Driver Accounts

• Automatically sorts charge slips into driver payable invoices.
• Integrates to your existing Accounts Payable system. *
• Supports multiple drivers sharing one vehicle.
• Supports driver fees and fines with shared amounts if required.
• Detailed reports for driver transactions available.
• Automatically collects hold backs for bonds and other charges resulting from trips done on special contract accounts where only drivers servicing these accounts are charged.
• Easily accepts coupons and gift certificates for payout to drivers

Entry Types

• Vouchers/charge slips.
• Charge slips grouped by batch as handed in by drivers.
• Credit cards with automatic deductions for bank charges paid.
• Taxi company fees and fines.

Accounting Integration *

• AccPac
• Adagio
• Business Visions
• Any Accounting system with either ODBC or Comma Separated Values Import Interface.

Utilities

• Export and re-export of customer charges, driver payables and driver fines/fees. All or each separately.
• Flexible "query by example" reporting interface.
• Auto-deduction for GST exempt customers.
• Generic export with customizable client specific Comma Separated Value (CSV) charges. Readily imports to spreadsheets.
• Network and standalone versions available.

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